There are three ways that you can get a copy of your deed, mortgage or other documents on file in our office.
- Stop in and see us. Copies are $2.00 a page.
- Request a copy over the phone, through email, or through the mail. Be sure to include the volume and page reference for each. If ordering through email or over the phone, you can pay over the phone by credit card payment. If paying by check, you can request volume and pages you are needing on a cover letter when you send in the check payment. We can email those copies to you or if you include a S.A.S.E. we can mail your copies back to you. Copies are $2.00 a page.
- Search our web site. Documents recorded from 1996 to the present are available on our web site and Deed types are available back to 1990.. Documents you can access at home from our public web site are available to download and print for free!
Our county accepts payments via cash, checks (made out to the Pickaway County Recorder), and Credit Card (a 3% fee or a minimum of $1.00 for the CC machine company will be applied)
Unlike a car title, your deed is not held by our office or the bank until you pay off your mortgage. You should have received the original deed back shortly after your closing. If you did not receive it or have misplaced it, we can always make a copy for you.
Currently, there is not a way to ‘block’ a property without interfering with the day to day real estate process.
However, we do offer a free alert system called FRAUDSLEUTH (instructions) through our software company that you can sign up for for free. This system will alert you if something gets recorded in our office with the names you have entered into your account.
If you have questions, please contact the Recorder, Sarah Turner, at (740) 474-5826.
If your mobile home is affixed to your real estate, you can locate your deed here by searching your name. If you do not own the real estate your mobile home is on, or it is not on a set foundation, you need to contact the County Title Department.
What happens in our office when you pay off your mortgage, is that the bank will send a Release of Mortgage to us for recording that will be cross-referenced and linked to the original mortgage. These documents typically get sent back to the bank filing them. We can make a copy of this document for you, or you may be able to access it for free on our recording site.
In order to add a person to your deed or change a name, you will need to have a new deed prepared. Our office does not prepare documents, we only record them. We always suggest that you contact an attorney to have a new deed prepared.
To change your tax-mailing address you will need to contact the Pickaway County Treasurer at (740) 474-2370.
If you want to change information on your actual deed, you will need to have a new deed prepared and transferred doing so. We suggest contacting an attorney to have a new deed prepared.
To search property records within our office, you will need the owner’s name. You can search our recording website online.
You can also come into our office and search if the records you are looking for are not available online.
If you are looking to find out who the owner of a property is, you can search on the Auditor's website by the address or parcel.
Cemetery deeds can be recorded in our office, so if we have a copy here we can get you a copy. However, Cemetery deeds are not often filed within our office. If you do not find one here, you should contact the Township the cemetery is located in. You may also be able to find old cemetery records at the Pickaway County Genealogical Library.
Taxes are paid to the Pickaway County Treasurer (find more information at Treasurer's Website)
These are kept at the Pickaway County Health Department
If your property is in a recorded Subdivision or Addition, you can search by the name of that SD or ADD on our website and look for the specific lot number of your property. If you are not in a lot, or your lot has been resurveyed, you can search back through our deed records by looking for surveys recorded separately and for surveys attached to prior deeds by searching previous owners. If you are unable to find a survey within our office, you can also contact the Engineer’s Mapping Department or GIS to see if they have an unrecorded record.
The Pickaway County Sheriffs Department has properties going up for Sheriff Sales on their website.
Our office does not carry any document forms. If you are needing a document prepared, we highly suggest that you contact an attorney.
Per the ORC, neither the Recorder nor the recording staff are permitted to offer legal advice. We are not attorneys and cannot operate as such. We can only tell you what is required to be included on a document for our office to be able to record it. Documents should be completed before coming to our office. We highly suggest seeking legal counsel from an attorney for the preparation of any documents.
Divorce Decrees can be obtained by contacting the Pickaway County Domestic Relations Court
Marriage Licenses can be obtained by contacting the Pickaway County Probate Court
We are not able to tell you if your property is clear of liens or encumbrances. We can show you how to search our records and assist with searching questions, but you would have to determine if your title is clear. As there are some liens and possible transactions that are kept in other departments, you may want to consider consulting a Licensed and insured title examiner or title company to do a full exam for you.
